Online board meetings provide more flexibility and convenience over in-person sessions. By decreasing the costs of travel and scheduling conflicts, they can save time and money. They permit a larger number of board members to participate and avoid blind spots in decision-making and groupthink. However virtual meetings can be a challenge to manage efficiently. Board members can lose interest or may not have access to the tools they need to be able to participate effectively. The most frequent problems that can affect the effectiveness of a meeting include poor audio and video, insecure Internet connectivity and distracting sound.
Keeping the discussion moving
People are more likely to disengage from a remote conference than they would in the face-to-face environment. They may be tempted to check their email or receive a phone call from their child. The discussion could also get overshadowed by a lengthy debate or a person might forget to raise their hands to ask an appropriate question.
To avoid these issues, it is important to establish clear guidelines for participation. Board members can help each in encouraging cooperation during discussions making sure they get feedback frequently and giving members the opportunity to speak out. It’s also important to set a clear agenda ahead of the meeting and make sure that the right technology is available.
It is important to test your equipment, including video, before the meeting and to encourage your board to do the same. This is crucial, particularly if members are joining from different states or regions.
